Privacy Policy

AdvantF Group KK and its affiliated entities (“AdvantF”, “ADVANTF”, “we”, “our”, or “us”) recognize the importance of protecting personal information and are committed to handling such information in a lawful, appropriate, and secure manner.

This Privacy Policy explains how personal information is collected, used, stored, disclosed, and protected in accordance with applicable laws and regulations, including the Act on the Protection of Personal Information of Japan (APPI), the EU General Data Protection Regulation (GDPR), applicable United States privacy laws such as the California Consumer Privacy Act and California Privacy Rights Act (CCPA/CPRA), and other relevant data protection laws.

This policy applies to all individuals whose personal information is processed by AdvantF through its website, recruitment and talent services, business activities, product and workflow development services, and related communications.

Collection of Personal Information

AdvantF collects personal information only to the extent necessary to conduct its business operations and provide its services.

Personal information may include, but is not limited to, names, contact details, employment history, resumes or CVs, professional qualifications, company affiliation, business contact information, communication records, and information required for contractual or legal purposes.

Information may also be collected automatically through the use of websites or digital services, including IP addresses, device and browser information, and website usage data.

AdvantF does not intentionally collect sensitive personal information unless such collection is required by law or explicitly consented to by the individual.

Purpose of Use

Personal information is used strictly for the following purposes:

To provide recruitment, talent acquisition, and career-related services
To deliver and manage business, product, AI, and workflow development services
To respond to inquiries, requests, and communications
To manage contractual relationships and business operations
To comply with legal, regulatory, and contractual obligations
To maintain security, prevent fraud, and manage operational risk

Personal information shall not be used for any other purpose without prior consent, except where permitted or required by law.

Legal Basis for Processing

Where applicable under GDPR and similar regulations, AdvantF processes personal information based on one or more of the following legal grounds:

The consent of the individual
The necessity to perform or prepare for a contract
Compliance with legal obligations
Legitimate business interests that do not override the rights and freedoms of the individual

Disclosure and Provision to Third Parties

AdvantF does not sell personal information.

Personal information is not disclosed to third parties except in the following circumstances:

Where the individual has given explicit consent
Where disclosure is required by applicable laws or regulations
Where disclosure is necessary to protect life, physical safety, or property and consent cannot be reasonably obtained
Where disclosure is required to cooperate with national or local government authorities or entities entrusted with legally mandated duties
Where disclosure is made to subcontractors or service providers strictly within the scope necessary for service delivery and under appropriate confidentiality and data protection obligations

Cross-Border Transfer of Personal Information

AdvantF operates on a global basis, and personal information may be transferred, stored, or processed in countries other than the individual’s country of residence, including Japan and India.

In such cases, AdvantF implements appropriate safeguards to ensure that personal information is protected in accordance with applicable data protection laws and standards.

Management and Security of Personal Information

AdvantF implements necessary and appropriate organizational, technical, physical, and administrative security measures to prevent unauthorized access, loss, destruction, alteration, leakage, or misuse of personal information.

These measures include internal rules, employee training, access controls, security monitoring, and regular risk assessments.

In the event of a data breach or security incident, AdvantF will take prompt corrective actions and comply with applicable legal notification requirements.

Retention and Deletion of Personal Information

Personal information is retained only for the period necessary to achieve the purposes for which it was collected or to comply with legal and regulatory requirements.

Upon expiration of the retention period or upon a valid request by the individual, personal information will be deleted, anonymized, or otherwise disposed of in an appropriate manner, unless retention is required by law.

Rights of Individuals

Individuals may request disclosure, correction, addition, deletion, suspension of use, or erasure of their personal information in accordance with applicable laws.

Requests will be processed after appropriate identity verification and within the time limits prescribed by law.

The exercise of rights may be restricted where required or permitted by applicable regulations.

Cookies and Similar Technologies

AdvantF’s website may use cookies or similar technologies to ensure proper functionality and to improve user experience.

Users may control the use of cookies through their browser settings.

Revisions to This Policy

AdvantF may revise this Privacy Policy as necessary to reflect changes in laws, regulations, or business practices.

The revised policy will be effective upon publication on AdvantF’s website.

Contact Information

For inquiries regarding personal information, data protection practices, or requests concerning personal data, please contact:

AdvantF Group KK
Email: hr@advantf.com